Touring Terms and Conditions
Our aim is to provide all our guests with a safe, peaceful and enjoyable camping and touring holiday. Therefore we ask that you read the following terms and conditions carefully to ensure that your stay with us will meet your needs and expectations. We reserve the right to ask guests who contravene these terms and conditions or, who in any other way are behaving in a manner likely to cause distress or nuisance to other visitors, to leave the Park immediately. In these circumstances the holiday ceases and we will not be liable for any extra costs incurred by you.
Bookings – We cater for families and couples only and do not accept groups. Caravan rallies and other organised groups will be considered but only by prior arrangement. We reserve the right to refuse any booking. Bookings can be made using our secure online booking system or by calling our enquiries telephone on 01637 872063. The person making the booking must be a member of the party and be over 18 years of age and warrants to be responsible for all members of the party. There is a maximum of six persons per pitch (including infants). There can be no guarantee that pitches can be extended beyond the date originally booked.
Contract – A contract exists as soon as we have issued our confirmation form. It is your responsibility to check this carefully and inform us immediately of any discrepancy. Your contract is with Treloy Touring Park Ltd, Company No. 6535137. Once you have made a booking, and therefore entered into a contract, it is non-transferable. The terms in this contract do not affect you statutory rights. The personal information supplied will be stored for administrative purposes only and will not be supplied to any third parties (Data Protection Act 1984).
The price of the holiday – The prices listed includes VAT at applicable rates. Deposit £50.00 per pitch per week or part of week. The deposit will be deducted from the final balance. The remaining balance must be paid at least 28 days (4 weeks) before the start of your holiday. Reminders may not be sent out. If your balance isn’t received in time your holiday could be cancelled and your deposit lost. There is a specific pitch charge of £15 per booking. This also applies to requests to be pitched next to other bookings. Any change to booking will incur £5 admin fee.
If you booked online via our website you may pay the balance online.
You can choose to pay your balance by debit/credit card by calling Treloy Touring Park on 01637 872063.
If you prefer to bring cash to pay on arrival this must be pre-arranged at the time of booking.
It is regretted that no refunds are given if you choose to depart prior to the end of your booked stay.
Cancellation – You may cancel your holiday at any time and it will be effective on the date it is received by us in writing or via email. Our standard cancellation charges are:
More than 28 days: value of the deposit only.
28 days and under : 100% of the total holiday cost.
WE STRONGLY RECOMMEND THAT YOU INSURE AGAINST ANY FINANCIAL LOSS YOU WOULD INCUR IF YOU NEEDED TO CANCEL YOUR HOLIDAY.
We regret the cancelled holiday is non-transferable to a third party.
In the unlikely event that we are unable to provide you with your booked holiday, and need to cancel your booking before the holiday is due to start, you are entitled to a full refund of money paid directly to us.
Pitch requests – Every endeavour will be made to allocate guests to the pitch of their choice at the time of booking. However, as unforeseen circumstances can arise from time to time it must be clearly understood that acceptance of a booking is not conditional on the allocation of a particular pitch and cannot be guaranteed. There is a £15 charge for booking a specific pitch.
Multiple pitch requests – We fully understand that some couples and families like to come camping together and we do not wish to cause our guests disappointment or distress, therefore it must be fully understood that while we will do our best, we cannot absolutely guarantee all pitches side by side. There is a £15 charge per booking for multiple pitch requests.
Pitches – It is your responsibility to ensure that the correct size unit (caravan/tent/trailer tent/folding camper/campervan/motor home) has been stipulated at the time of booking. Should you subsequently alter your requirements we cannot guarantee to provide you with an appropriate sized pitch. Children’s tents and gazebos are permitted at our discretion but will depend on the size of your allocated pitch and main unit – if we deem that there is not sufficient room on the pitch and you are causing an obstruction/hazard, or you are encroaching onto a neighbouring pitch, then we will require the item to be moved or removed. All guy lines must be sited on your pitch only – you must not encroach onto the neighbouring pitches or thoroughfares. Please use a breathable ground sheet. Your pitch number, pitching instructions and directions to it will be confirmed on arrival. If you are in any doubt whether you are on the right pitch please check with a member of staff. Any guest on the wrong pitch may be required to move. Please do not bring additional vehicles unless specifically agreed prior to your arrival. All vehicles are subject to the Park’s tariff. The law requires a safe distance (at least 3 metres) is kept between your units and the units on your neighbouring pitches. Please do not put wind-breaks on the pitch lines.
Electric Pitches – Payment for electric hook up includes a fee to cover use of a single 16amp electric socket for light domestic use such as lighting, tv, toaster etc. It isn’t suitable for charging Electric Vehicles or powering large appliances such as space heaters. Please ask at reception for details of nearest EV charging points.
Arrival and departure times – Pitches are normally ready by 11am (and we ask that you do not arrive before this time). Please advise if you are likely to arrive later than 6pm. Latest arrival time is 8pm. Pitches must be vacated no later than 10am on the day of your departure. If we have not heard from you within 24 hours of your expected arrival date we reserve the right to re-let your pitch.
Due to the numberplate recognition system on the barrier , customers must ensure that their number plates are clean and undamaged. Some non-standard plates may require a barrier remote, for which there is a £20 deposit.
Holiday behaviour and standards – By making a booking with us you have entered into a contract in which you undertake, on behalf of yourself and the people in your party (including children), to adopt the following standards of behaviour: not to create any undue noise or disturbance to fellow guests at all times but especially during the hours of 10pm to 7am; to act in a courteous and considerate manner towards us, our staff and guests; to supervise children properly so that they are not a nuisance to other visitors, or a danger to themselves or to others.
Parental supervision is essential when children are using the playground equipment and the swimming pool. The swimming pool has a minimum depth of 0.9 metres (3ft) and slopes to a maximum depth of 1.6metres (5ft3ins) at the opposite end. The paddling pool is 0.38metres (15ins) deep. Children under the age of 15 must be accompanied by an adult. The playground is closed at 9pm.
All children and teenagers must return to their parents or guardians no later than 9pm;
Please do not leave any children/teenagers unattended on the Park. Please ensure all ball games are played in the recreation field so not to cause a nuisance or danger to other guests.
You further agree that you will not: Commit any criminal offence at the Park or undertake any criminal activity; Commit any acts of vandalism or nuisance; Keep or carry any firearm or any other weapon including bb guns at the Park; Use any unlawful drugs; Carry on any trade or business while on the Park.
Health and safety – We take the wellbeing and safety of our guests very seriously and we ask that you comply with the following: The speed limit on the Park is 5mph; All vehicles must conform to the Road Traffic Act and have current tax, MOT and insurance; The provisions of the Highway Code apply on the Park; No recreational vehicles can be used on the Park, this includes motorised/battery scooters, go karts etc; Bicycles must be ridden with care and consideration on the Park and cyclists must adhere to the 5mph speed limit and helmets must be worn; Kites are permitted but only in the recreation field; Drones are not permitted on the Park. The lighting of fires, wood burners, Chinese lanterns etc is strictly prohibited. All barbecues (charcoal or gas only) must be raised off the grass – bricks are available for use with disposable barbecues. Please allow containers to cool before disposal. Remember carbon monoxide can kill therefore a fuel-burning appliance should never be used inside a tent or awning. Please familiarise yourself with the Fire Points in your area. Please put rubbish inside the bins provided, to avoid attracting gulls, squirrels, etc. Please use the bins provided in the toilets to dispose of sanitary towels and nappies. To avoid nasty blockages, never put them down the loos. Persons using Treloy Touring Park and its facilities do so entirely at their own risk and we do not accept liability for the loss or damage to persons and/or property beyond our control.
Dogs – Maximum of two well-behaved dogs per pitch, and no dogs listed under the Dangerous Dogs Act 2014. Your dog must be kept on a short lead (max. 2 metres) on the Park at all times; clean up any fouling; take your dog with you at all times when you go off site. We reserve the right to refuse any dog and/or require that the owner removes their dog from the Park if it is a nuisance or danger to other guests or, if in our opinion, it is inappropriate for a family site; For health and safety reasons, and for the comfort of other Park guests, we do not allow dogs in the recreation field, the children’s play area, the showers/toilets, the games room, reception, the shop, or the swimming pool.
Chemical toilet emptying – All chemical toilets must be emptied at the designated points only. You must only use ‘green’ environmentally friendly biodegradable liquids.
Day visitors – We regret no visitors will be allowed on site.
Other – No mechanical or repair work is to be undertaken on the Park. Please notify reception if you have requested the assistance of a breakdown vehicle (no breakdown vehicles on site after 9pm). We do not allow lorries/lorry conversions on the Park unless by prior arrangement. This includes towing vehicles, unless by prior arrangement. The use of generators is not permitted. Cutting or damaging trees and shrubs and other vegetation is strictly prohibited and the natural conditions are not to be disturbed. This includes tying ropes/guy lines/washing lines to, or driving nails into, trees and shrubs. Some facilities may be reduced or curtailed according to the season – please check at the time of booking if you are in any doubt, to avoid disappointment. Please ensure the safety and security of your belongings during adverse weather conditions as the Park cannot be held responsible for any damages. We cannot accept liability for facilities/amenities becoming unavailable due to circumstances beyond our control. Our guests comfort and safety are paramount and we will always endeavour to have facilities available for use again as soon as possible.
Complaints – If you have a complaint during your holiday please raise it with a member of staff immediately as we cannot rectify the problem once you have left the Park.
Covid -19 Policy
Postponement and cancellation:
This clause explains when you, or we, may cancel or agree to postpone your holiday due to Government restrictions. We prefer that you postpone but will always allow you to cancel where the law gives you the right to do so.
The rights in this clause are additional to any other rights either of us may have in our terms and conditions.
We promise to keep all our customers safe. We ask you not to book if the law prevents you visiting or staying with us, or if Government guidance means that you should not visit or stay with us even if the law still allows you to. Our promise also means that there are limited circumstances in which we may need to cancel your holiday.
Either of us has the right to cancel your holiday, or any full unused days, if the law prevents you from visiting or staying with us. If your holiday has not started, then we will refund your booking in full less any costs we have already incurred on your holiday which we cannot recover elsewhere (“Direct Costs”). If your holiday has started, then we will refund in full any full days unused when we cancel, again less any Direct Costs. We will not charge an administration fee.
To validate your cancellation, we will require confirmation of your Covid-19 status such as a copy of an email from the NHS confirming a positive test result or your need to self-isolate. All other cancellations will be subject to the general Terms and conditions and we continue to recommend holiday insurance to cover any financial loss you may incur.
Either of us also has the right to cancel your holiday, or any full unused days, if Government guidance means that you should not visit or stay with us, even if the law still allows you to do so. If your holiday has not started, then we will refund your booking in full. If your holiday has started, then we will refund in full any full days unused when we cancel. We will not charge an administration fee and we will not deduct any Direct Costs.
Changes to our facilities and services:
We may make reasonable changes to the facilities and services at the park provided these changes do not materially reduce their quality. Our changes may reflect changes in relevant laws and regulatory requirements or implement minor technical adjustments and improvements, for example to address a health and safety risk.
If we make changes to the facilities and services at the park which materially reduce their quality, we will give you the choice between confirming your booking, agreeing new booking dates with us or cancelling. If your holiday has not started and you decide to cancel, then we will refund your booking in full. If your holiday has started, then we will refund in full any full days unused when we cancel. We will not charge an administration fee, and we will not deduct any Direct Costs.